Before registering as a student, you will need to submit official documents to confirm your admission offer. Arrange electronic copy of official academic credentials and official score reports of public examinations to be sent directly by the issuing authority as soon as possible.

Your documents should reach us by the deadline stipulated in the offer letter/ document checklist. The official electronic academic credentials and score reports must be sent directly by the issuing authorities. Please request your home institution to send electronic documents quoting your application number and applied program to:

pgdoc@ust.hk

The hard copies of official academic credentials and official score reports of public examinations are generally not accepted.

Tips
  • Find out in advance when and how to obtain official documents. Some institutions may not offer such services during school holidays.
  • Check the most up-to-date document receipt status at the document checklist in the Online Admission System. Take note of remarks by the HKUST Fok Ying Tung Graduate School (FYTGS).
  • If the status is not updated 7 working days (or 10 working days during the peak in June to August) after a document should have been received, please double check with the issuing authority. Ensure that the documents have been sent to the right e-mail address.
  • If you have difficulty in meeting the stipulated deadline, please contact us.

Documents Required for Qualification Verification

In general, you will need to send official electronic copies of the following documents:

  • Documents substantiating qualifications you have already obtained; and
  • Proof that conditions for admission, if any, have been met.

Refer to the document checklist in the Online Admission System for the exact materials you have to submit. Documents required are specific to your offer.

Please note that all documents submitted will NOT be returned. Do NOT send us any original official academic credentials.


Select your role and find out more on the document requirement:

 

Applicants from HKUST

1. Academic Credentials

  • For all HKUST students/ graduates, FYTGS will retrieve your HKUST transcript from the Academic Registry. You do not need to make any requests. Receipt statuses in the online document checklist will be updated from April for Fall admission and from November for Spring admission.
  • For HKUST postgraduate students/ graduates, FYTGS will retrieve the degree qualifications, English test and/ or public exam record(s) that you submitted to HKUST upon your last PG admission. However, FYTGS reserves the rights to request applicants for the submission of official documents if deemed necessary.
  • If you are applying for research studies, you are required to provide a full record of all degrees you obtained. For qualifications from other institutions, please refer to the appropriate sections for the requirements.
     

2. Score Reports of GMAT or GRE

  • Must be sent directly by the issuing authority. Please arrange to send the official electronic score reports and click here for the University Codes.
  • As issuing authorities will not send reports for expired scores, it is important to arrange official electronic score reports to be sent to HKUST well before the test score expires, even if an admission offer has not been made.
     

3. PSC or HSK Certificates (for MA ILE applicants only)

  • HSK: Please submit a certified true copy of the certificate issued by the issuing authority.
Applicants from Universities in Mainland China

1. Academic Credentials

  • Please submit:
    • official degree certificate in the form of Online Verification Report of Higher Education Degree Certificate (中國高等教育學位在綫驗証報告) issued and sent directly by the CHSI (中國高等教育學生信息網).
    • official final transcript issued by a central unit of your home institution (e.g. Registry, Graduate School or equivalent), which include the following elements:
      • your name and identification information (e.g. date of birth, ID no., etc)
      • results of all coursework and project(s) required for degree award
      • your final GPA/grade/score with explanation of the grading system
  • Official final transcript should be sent by the following means:
    • electronic transcript: the central unit of your home institution should share it to pgdoc@ust.hk directly via designated secure websites, or
    • Online Verification Report of China Higher Education Student's Academic Transcript: CHSI (中國高等教育學生信息網) should issue and share it to pgdoc@ust.hk directly which can be verified via CHSI (中國高等教育學生信息網).
    • If you are applying for research studies, you are required to submit supporting documents for all degrees you obtained upon the University’s request. For qualifications from other institutions, please refer to the appropriate sections for the requirements.

2. Letter of Graduation Certification (for Final Year Students)

  • If you are a final year student whose degree award is confirmed but the degree certificate/ diploma will not be available before your study at HKUST commences, you may submit an electronic letter of graduation certification issued and sent by a central unit of your home institution (e.g. Registry, Graduate School or equivalent) to pgdoc@ust.hk as proof.
  • The letter should include the following:
    • your name and identification information (e.g. date of birth, ID no., etc)
    • the degree you will be awarded
    • the date of conferment and (if applicable) award classification
    • letterhead of your home institution
    • the name and position of the person authorized to issue the certificate
    • official stamp of your home institution

3. Letter of GPA Certification

  • If your final GPA/grade/score is not shown on your final transcript, please provide an electronic letter of GPA/ score certificate issued and sent by a central unit of your home institution (e.g. Registry, Graduate School or equivalent) to pgdoc@ust.hk as proof that includes the following:
    • your name and identification information (e.g. date of birth, ID no., etc)
    • the program of study
    • the final GPA/grade/score you achieved and the highest GPA/grade/score in the grading system of your institution (e.g. CGA 3 out of 4)
    • letterhead of your home institution
    • the name and position of the person authorized to issue the certificate
    • official stamp of your home institution

4. Score Reports of IELTS (Academic Module), TOEFL, GMAT or GRE

  • Must be sent directly by the issuing authority. Please arrange to send the official electronic score reports and click here for the University Codes.
  • As issuing authorities will not send reports for expired scores, it is important to arrange official electronic score reports to be sent to HKUST well before the test score expires, even if an admission offer has not been made.

5. PSC or HSK Certificates (for MA ILE applicants only)

  • HSK: Please submit a certified true copy of the certificate issued by the issuing authority.
Applicants from Universities in Other Countries/ Regions including Hong Kong

1. Academic Credentials

  • Please submit:
    • official final transcript issued by a central unit of your home institution (e.g. Registry, Graduate School or equivalent), which include the following elements:
      • your name and identification information (e.g. date of birth, ID no., etc)
      • results of all coursework and project(s) required for degree award
      • the degree awarded with award classification where applicable (e.g. first class honors)
      • your final GPA/grade/score with explanation of the grading system
    • your official degree certificate/ diploma, if degree award is not explicitly specified in the official final transcript
    • for degrees from countries that do not follow the bachelor-master-doctoral system, diploma supplement* in English or other official document showing that the degree is at or above bachelor’s degree level
  • Transcripts and Degree certificate/ diploma should be sent by the following means:
    • electronic transcript and degree certificate/ diploma: the central unit of your home institution should share it to pgdoc@ust.hk directly via designated secure websites
  • Documents not issued in English must be accompanied by officially certified English translations which should be shared by the central unit of your home institution to pgdoc@ust.hk directly via designated secure websites. The translator should sign and stamp on both (i) the translation and (ii) the original document and certify that the translation is accurate and complete.
  • If you are applying for research studies, you are required to submit supporting documents for all degrees you obtained. For qualifications from other institutions, please refer to the appropriate sections for the requirements.

*Graduates in countries taking part in the Bologna Process have the right to receive the Diploma Supplement automatically.

 

2. Letter of Graduation Certification (for Final Year Students)

  • If you are a final year student whose degree award is confirmed but the degree certificate/ diploma will not be available before your study at HKUST commences, you may submit an electronic letter of graduation certification issued and sent by a central unit of your home institution (e.g. Registry, Graduate School or equivalent) to pgdoc@ust.hk as a proof.
  • The letter should include the following:
    • your name and identification information (e.g. date of birth, ID no., etc)
    • the degree you will be awarded
    • the date of conferment and (if applicable) award classification
    • letterhead of your home institution
    • the name and position of the person authorized to issue the certificate
    • official stamp of your home institution

3. Letter of GPA Certification

  • If your final GPA/grade/score is not shown on your final transcript, please provide an electronic letter of GPA/ score certificate issued and sent by a central unit of your home institution (e.g. Registry, Graduate School or equivalent) to pgdoc@ust.hk as a proof that includes the following:
    • your name and identification information (e.g. date of birth, ID no., etc)
    • the program of study
    • the final GPA/grade/score you achieved and the highest GPA/grade/score in the grading system of your institution (e.g. CGA 3 out of 4)
    • letterhead of your home institution
    • the name and position of the person authorized to issue the certificate
    • official stamp of your home institution

4. Score Reports of IELTS (Academic Module), TOEFL, GMAT or GRE

  • Must be sent directly by the issuing authority. Please arrange to send the official electronic score reports and click here for the University Codes.
  • As issuing authorities will not send reports for expired scores, it is important to arrange official electronic score reports to be sent to HKUST well before the test score expires, even if an admission offer has not been made.

5. PSC or HSK Certificates (for MA ILE applicants only)

  • HSK: Please submit a certified true copy of the certificate issued by the issuing authority.